Services / Packages
AI Acceptable Use Policy
A clear, written policy that tells your people which AI tools they can use, for what work, and with what data.
From $7501–2 weeks
Public agencies receive quotes structured to fit their procurement rules.
You own everything we produce.
Who this is for
Organizations usually call us about this when:
Staff are already using ChatGPT or Copilot and no one has written down the rules.
A customer, auditor, or funder asked whether you have an AI policy.
You’re rolling out an AI tool and need rules before launch day.
Overview
Most organizations already use AI, whether or not anyone approved it. Staff paste documents into chatbots, try AI note-takers, and turn on AI features in tools they already have. An acceptable use policy sets the ground rules so people can use AI confidently without exposing sensitive data or creating legal risk.
What’s included
- A working session with leadership on how AI is used today
- A custom AI acceptable use policy written for your organization
- A list of approved, restricted, and prohibited uses
- Data handling rules: what can and can’t be shared with AI tools
- A one-page staff summary of the policy
- One revision round
How it works
Discover
We learn how your teams use AI today and what worries leadership most.
Draft
We write the policy and staff summary, matched to your tools, data, and obligations.
Finalize
You review, we revise once, and you have a policy ready to adopt.
How it works for your organization
The same service, tailored to the obligations and realities of each sector.
Private Sector
Companies need a policy that protects customer data, trade secrets, and contracts without slowing teams down.
- Rules for customer, employee, and confidential business data
- Alignment with customer contracts and security questionnaires
- Guidance for AI features inside existing software
- Coverage of state privacy law obligations
Public Sector
Agencies need a policy that protects residents’ data and holds up to public scrutiny.
- Rules for resident and case data, including public records considerations
- Disclosure guidance when AI helps draft public documents
- Alignment with state AI guidance and agency policies
- Approval steps before staff adopt new AI tools
Nonprofits
Nonprofits need a practical policy that protects the people they serve, sized for a small team.
- Rules for client, beneficiary, and donor data
- Guidance for staff and volunteers using free AI tools
- Considerations for sensitive populations such as youth or health clients
- A short, readable policy staff will actually follow
Frequently asked questions
How much does AI Acceptable Use Policy cost?
AI Acceptable Use Policy starts at $750. The final price depends on scope, and we confirm it in writing before any work begins.
How long does it take?
Most engagements take 1–2 weeks, depending on scope and how quickly information is available.
What do we receive?
The engagement includes: A working session with leadership on how AI is used today; A custom AI acceptable use policy written for your organization; A list of approved, restricted, and prohibited uses; data handling rules: what can and can’t be shared with AI tools.
What if a deliverable doesn’t meet the agreed scope?
We revise it until it does, at no extra cost. And if we miss an agreed delivery date, we take 10% off that deliverable.
Who owns the deliverables?
You do. Everything we produce for you is yours to keep, use, and share.
Related Guides
- AI Use Policy Guide for Behavioral Health CentersWhat a behavioral health center’s AI use policy must cover, from HIPAA and 42 CFR Part 2 to state laws restricting AI in therapy.
- AI Governance Blueprint for Credit UnionsWho owns AI decisions at a credit union, how new AI uses get approved, how the board oversees AI, and how to size the structure to your asset size.
- AI Board Oversight Guide for Credit UnionsThe questions credit union directors should ask about AI, what to review and approve, and the warning signs to watch for.
- AI Laws by StateWhere each state’s AI and privacy rules stand, with key dates and a page for every state.
Related services
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AI Governance Essentials
Monthly AI governance support from our team: tool reviews, policy updates, and register upkeep.
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