Services / Packages
AI Requirements and RFP Development
Clear AI requirements, evaluation criteria, and contract terms, so you choose the right AI system and vendor the first time.
From $5,000 per solicitation2–6 weeks
Public agencies receive quotes structured to fit their procurement rules.
You own everything we produce.
Who this is for
Organizations usually call us about this when:
You’re writing a solicitation for an AI system or AI-enabled software.
Past RFPs didn’t ask vendors the right AI questions.
Evaluators need criteria they can apply consistently to AI proposals.
Overview
Buying AI is different from buying other software. The system’s data use, accuracy, fairness, and ongoing changes all need to be addressed before a vendor is selected, not after the contract is signed. We work with your team to define what you need, write requirements vendors can respond to, and build the evaluation criteria and contract terms that protect you.
What’s included
- A requirements workshop with your business, IT, legal, and procurement leads
- AI requirements and scope of work language
- Vendor questions on AI governance, data use, privacy, and security
- Evaluation criteria and a scoring rubric for AI proposals
- AI contract clauses covering data use, model changes, audit rights, and performance
- A briefing for your evaluation team before scoring begins
How it works
Define
We work with your stakeholders to define the problem, the uses, the data involved, and the risks.
Draft
We write the requirements, vendor questions, evaluation criteria, and contract terms.
Prepare
We brief your evaluation team so they can score AI proposals with confidence.
How it works for your organization
The same service, tailored to the obligations and realities of each sector.
Private Sector
Companies use our requirements work to compare AI vendors on the same terms and avoid costly surprises after signing.
- Requirements for AI products and AI features in business software
- Vendor questions on data use and model training
- Scoring criteria that weigh risk alongside price
- Contract terms that protect customer and company data
Public Sector
Agencies use our requirements work to write AI solicitations that meet procurement rules and protect residents.
- Solicitation language aligned with procurement rules and state AI policy
- Requirements for transparency, accuracy, and human review
- Evaluation criteria evaluators can apply consistently
- Contract clauses for data ownership, audits, and model changes
Nonprofits
Nonprofits use our requirements work to choose AI tools that fit their mission, their budget, and their obligations to clients.
- Simple requirements for selecting AI tools
- Questions that reveal how vendors use client data
- Criteria that weigh cost, support, and data protection
- Contract terms that fit funder and client requirements
Frequently asked questions
How much does AI Requirements and RFP Development cost?
AI Requirements and RFP Development starts at $5,000 per solicitation. The final price depends on scope, and we confirm it in writing before any work begins.
How long does it take?
Most engagements take 2–6 weeks, depending on scope and how quickly information is available.
What do we receive?
The engagement includes: A requirements workshop with your business, IT, legal, and procurement leads; AI requirements and scope of work language; vendor questions on AI governance, data use, privacy, and security; evaluation criteria and a scoring rubric for AI proposals.
What if a deliverable doesn’t meet the agreed scope?
We revise it until it does, at no extra cost. And if we miss an agreed delivery date, we take 10% off that deliverable.
Who owns the deliverables?
You do. Everything we produce for you is yours to keep, use, and share.
Related Guides
- AI Vendor Assessment Checklist for Credit UnionsThe questions credit unions should ask AI vendors about member data, security, model fairness, and contract terms before signing.
- AI Contract Clause Library for Credit UnionsSample contract terms for AI vendors serving credit unions, covering member data, model changes, audits, and incidents.
- AI Use Case Catalog for Credit UnionsWhere AI helps credit unions most, rated by value and risk, with the data each use touches and the controls it needs before launch.
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