Services / Packages
Information Governance and AI Records Retention
Rules for how long to keep AI prompts, outputs, and related records, and how to find them when needed.
From $6,0004–6 weeks
Public agencies receive quotes structured to fit their procurement rules.
You own everything we produce.
Who this is for
Organizations usually call us about this when:
Staff are creating AI prompts, transcripts, and summaries with no retention rules.
You received a records request or legal hold that includes AI content.
Public records laws apply to your AI tools.
Overview
AI tools create new records: prompts, outputs, transcripts, and summaries. Some must be kept, some must be deleted, and in the public sector some may be public records. We set retention rules for AI-generated information, align them with your existing records schedule and legal holds, and make sure the records can be found when requested.
What’s included
- Inventory of AI-generated records
- Retention rules aligned with your records schedule
- Legal hold and records request procedures
- Deletion and disposal rules
- Settings guidance for AI tools
- Staff guidance and training
How it works
Inventory
We identify what records your AI tools create and where they’re stored.
Set rules
We define retention, holds, and disposal for each record type.
Implement
We guide tool settings and train staff on the new rules.
How it works for your organization
The same service, tailored to the obligations and realities of each sector.
Private Sector
Companies use information governance to control AI records for litigation, regulation, and privacy.
- Retention for prompts and outputs
- Legal holds and discovery readiness
- Deletion under privacy laws
- Settings for AI tools
Public Sector
Agencies use information governance to apply public records and retention laws to AI-generated information.
- Public records requirements
- Retention schedules for AI content
- Records request procedures
- Settings for agency AI tools
Nonprofits
Nonprofits use information governance to keep client and program records consistent as AI tools spread.
- Retention of client records
- Funder record requirements
- Deletion of sensitive data
- Simple staff guidance
Frequently asked questions
How much does Information Governance and AI Records Retention cost?
Information Governance and AI Records Retention starts at $6,000. The final price depends on scope, and we confirm it in writing before any work begins.
How long does it take?
Most engagements take 4–6 weeks, depending on scope and how quickly information is available.
What do we receive?
The engagement includes: inventory of AI-generated records; retention rules aligned with your records schedule; legal hold and records request procedures; deletion and disposal rules.
What if a deliverable doesn’t meet the agreed scope?
We revise it until it does, at no extra cost. And if we miss an agreed delivery date, we take 10% off that deliverable.
Who owns the deliverables?
You do. Everything we produce for you is yours to keep, use, and share.
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- AI Regulation Map for Credit UnionsThe federal and state laws that apply when credit unions use AI in lending, fraud detection, member service, and marketing, and what each requires.
- AI Laws by StateWhere each state’s AI and privacy rules stand, with key dates and a page for every state.
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Talk through your AI and privacy questions
Tell us what you're working on, and we'll reply within one business day.